HAREKRUSHNA MAHATAB STATE LIBRARY

 

 

 

LIBRARY RULES

 

 

GOVERNMENT OF ORISSA

                    HAREKRUSHNA MAHTAB STATE LIBRARY RULES 1988

                                TOURISM & CULTURE (CULTURE) DEPARTMENT

  

Harekrushna Mahtab State Library

  1. These rules may be called the Harekrushna Mahtab State Library

 

  1. In these rules, unless the context, otherwise requires-

 

(a)   “Director” means the Director of the Harekrushna Mahtab State Library

  1. The Harekrushna Mahtab State Library is a Reference and Research Library and shall not lend out any material for use outside the premises of the State Library.
  2. The Library shall only be open to registered members of the State Library and such casual visitors as are permitted by the Director of the State Library (hereinafter referred to as the Director) under Rule 10.
  3. Subject to the provisions of these Rules, any person above the age of 18 years who in consideration of his or her educational status and interest, is in the opinion of the Director, in a position to profitably utilize the facilities offered by the State Library, may, on application, be enrolled as a member of the State Library:
  4. A person desiring to be a member of the State Library shall make an application in the appropriate form appended to these Rules, obtainable on payment of Rupees five, together with two copies of the latest passport size photographs of the applicant and the receipt in support of payment of application fee. The Director may, where he considers it necessary, require any applicant, about whose eligibility there is any doubt, to produce evidence in support of his eligibility for membership and the application shall not be deemed to be complete until such evidence has been produced. An application which is not complete in all respects shall not be taken into consideration.
  5. The Director shall have the right to reject any application for membership without communicating any reason therefore and the Director’s decision in such cases shall, subject to review by the Director, Culture, Government of Orissa, be final.
  6. Every person admitted as a member of the State Library shall be required to make a refundable deposit of Rs.50 before issue of Membership Card to the applicant.
  7. Membership of the State Library shall ordinarily remain valid for a period of three years from the date of issue of the Membership Card and on application by the member may be renewed for further periods not exceeding three years at a time. Rules and procedure relating to enrolment of members shall mutatis mutandis apply to applications for renewal of membership.
  8. Membership Cards are not transferable. Members shall be responsible for the safe custody of Membership Cards issued to them and shall also be liable for any misuse of the card by any other person. Loss of Membership Card shall be reported forthwith. In the event of loss or damage, a duplicate card may be obtained on submission of application accompanied by two passport size photographs of the applicant and un payment of Rupees five.
  9. A member of the State Library shall be entitled to use the Bhubaneswar Public Library at its premises but shall not be entitled to borrow books from the Bhubaneswar Public Library except in accordance with Rules Governing the use or the Bhubaneswar Public Library.
  10. The Director may, on application in the prescribed form obtainable on payment of Rs.3, permit a casual visitor to make use of the facilities offered by the State Library at it’s premises for a period not exceeding 30 days in a calendar year.
  11. Casual visitors desiring to use the facilities of the State Library for more than seven days, but not exceeding 30 days shall be required to make a refundable deposit of Rs.30.

 

The Bhubaneswar Public Library

 

  1. The Bhubaneswar Public Library is a branch of this State Library and functions as a reference and lending library. It shall only be open to the registered members of the State Library, to the Members of the Bhubaneswar Public Library and such casual visitors as are permitted by the Director under Rule 18.
  2. Subject to the provisions of these rules, any person above the age of 12 years who, in consideration of his or her educational qualification and interest, is in the opinion of the Director, in a position to profitably utilize the facilities offered by the Bhubaneswar Public Library, may on application, be enrolled as a member of the Bhubaneswar Public Library:

 

Provided that every member of the State Library shall be deemed to be a Member of the Bhubaneswar Public Library:

 

Provided further that a Member of the State Library or a Member of the Bhubaneswar Public Library shall not be permitted to use the Children’s Section of the Bhubaneswar Public Library.

 

  1. Any person desiring to be a Member of the Bhubaneswar Public Library shall make an application in the appropriate form appended to these Rules obtainable on payment of Rupees five together with two copies of the latest passport-sized photographs of the applicant and the receipt in support of payment of application fee. The Director may, in his discretion, require any applicant about whose eligibility there is any doubt, to produce evidence in support of his eligibility for membership and an application shall not be deemed to be complete until such evidence has been produced. An application which is not complete in all respects shall not be taken into consideration.
  2. The Director shall have the right to reject any application for membership without communicating any reason therefore and the Director’s decision in such cases shall, subject to the review by the Director, Culture, Government of Orissa, be final.
  3. Any person who is a member of the Bhubaneswar Public Library or is deemed to be a member of the said library under Rule 13 may, subject to the provisions of these rules, be permitted to borrow books after the member has made a refundable deposit of Rs.50.00 or Rs.100.00 or Rs.150.00. A member who has made a deposit of a lower value may at his option enhance the amount of deposit to any of the higher amounts from time to time. No book of a value which is twice the amount of the refundable deposit of the member shall be given on loan to the member:

 

Provided that the refundable deposit made by a Member of the State Library under Rule 8 shall also be deemed to be a deposit for the purpose of this rule and may be enhanced to Rs.50.00 or 150.00 at the option of the concerned Member of the State Library.

 

  1. Every Member who is granted permission to borrow books shall be given a borrower’s ticket and such Member shall be entitled to borrow one book at a time against the borrower’s ticket. One volume of a set shall be deemed to be one book for the purpose of these rules.
  2. The Director may, on application in the prescribed form obtainable on payment of Rs.3.00 permit casual visitors to make use of the Bhubaneswar Public Library on its premises for a period not exceeding 7 days at a time and not exceeding 30 days in a calendar year. The facilities of lending library shall not be open to the casual visitors.
  3. Membership Card and Borrower’s Ticket shall ordinarily remain valid for a period of three years from the date of issue of the Membership Card and may be renewed on application for further periods not exceeding three years at a time. Rules and procedure relating to enrolment of members and issue of Borrower’s Ticket shall, mutatis mutandis, apply to application for renewal.
  4. Membership Card and the Borrower’s Ticket are not transferable. Members shall be responsible for the safe custody of the Membership Card and the Borrower’s Ticket and shall also be liable for misuse of the card and the ticket issued to them. Loss of Membership Card or the Borrower’s Ticket shall be reported forthwith. In the event of loss or damage, a duplicate Membership Card may be obtained on submission of an application accompanied by two passport size photographs and on payment of Rupees five. If a Borrower’s Ticket is lost, a duplicate ticket may be obtained on payment of Rs.5.00 and signing an indemnity bond to the effect that the borrower shall be responsible for any book if issued against the lost ticket.
  5. Members desiring to borrow books shall be required to present their Membership Card and the Borrower’s Ticket at the Circulation Desk. Members may be permitted to borrow books through their agents by sending their Membership Card, their Borrower’s Ticket and a letter of authority under their signature. The letter of authority shall contain the signature of the agent duly attested by the member concerned. The Director shall be competent to refuse permission to borrow through an agent in case of any doubt.
  6. A member shall be required to deposit the Borrower’s Ticket at the time of borrowing a book. The Book Card already inserted in the book pocket of the book shall be coupled with the Borrower’s Ticket and this shall be considered sufficient proof of a borrower having borrowed the book. If the Borrower’s Ticket is in the possession of the library, it shall be deemed that the member concerned has borrowed the book, the particulars of which are recorded on the Book Card. As soon as a book which has been borrowed is returned, the Borrower’s Ticket shall be returned back to the member concerned.
  7. Books on loan shall be returned within 14 days of their issue or by the due date stamped on the book, whichever is earlier. A book on loan may be renewed for a further period not exceeding 7 days beyond the initial period of loan if the book has not been demanded or reserved by any other member. Any book already lent out, may be recalled at any time by the Director without assigning any reason thereof.
  8. Before leaving the counter, the member shall satisfy himself/herself as to whether the book lent to him is in sound condition and if not shall immediately bring the matter to the notice or the Director or the officer of the library in-charge of circulation desk. Otherwise he or she shall be held responsible for the replacement of the book if any defect or damage is detected at the time of return.
  9. If a book is not returned to the library when due, an overdue charge of 25 paise per day including holidays, shall be charged per book and any liability incurred by a member on account of over retention of the book must be discharged before the book on loan is returned or any other book is issued. Habitual over-retention of books may lead to the suspension or cancellation of the Borrower’s Ticket by the Director.
  10. If a book is not returned within 30 days from the date due, the cost of replacement of the book and the overdue charges may be deducted/adjusted from the deposit of the borrower and the Borrower’s Ticket shall be cancelled after giving due opportunity of being heard. A demand notice shall be issued for the balance amount’ if any and in case of default in payment within the period specified in the notice, a civil suit may be filed for recovery of the said balance amount with such costs and interest as may be awarded by the court.
  11. Any book in the stock of the library except fiction may be reserved for a Member with a Borrower’s Ticket on the written request of the Member, Book so reserved shall be notified on the Notice Board of the Library. But no such book shall be reserved for more than three days after the notice has been posted on the Notice Board.

 

Children Section of the Bhubaneswar Public Library

 

  1. The Children Section of the Bhubaneswar Public Library has a reading room and a lending library. The reading room in the Children Section shall be open to all children in the age-go-up of 5 to 12 years. But the lending library shall only be open to a member. Application for membership of the lending library shall be made by the parent of guardian of the child in the appropriate form appended to these Rules, available on payment of Rs.5.00. Every member shall be required to make a refundable deposit of Rs.25.00 before a Membership Card is issued.
  2. Membership shall ordinarily be valid for a period of three years and may, subject to the restrictions of age, be renewed on application for a further period not exceeding three years at a time. Rules and procedures relating to enrolment of member shall mutatis mutandis apply to applications for renewal.
  3. A member of the Children Section shall be allowed to borrow two books from the section at a time. Books on loan shall be returned within 14 days of their issue or by the due date stamped on the book whichever is earlier. If a book is not returned to the library when due, an overdue charge of 10 paise per volume per day including holidays shall be levied and if a book is not returned within 30 days of the due date, the cost of replacement of the volume and overdue charge shall be deducted adjusted from the deposit and the balance, if any, shall be recoverable from the parent/guardian as laid down under Rule 26.
  4. The parent/guardian applying for membership shall be responsible for ensuring compliance to the provisions of these rules by their children/ward and shall also be responsible for any damage or loss caused by the children/ward concerned. Provisions of Rules 20,21,22, and 24 shall mutatis mutandis apply to the Children’s Section with the modification that the parents/guardians of members may be required to discharge the liability and responsibility of members of the Children’s Section.
  5. Admission to the State Library and the Bhubaneswar Public Library including it Children’s Section shall only be open during working hours, which shall be notified by the Director from time to time with the approval of Department of Culture, Government of Orissa provided that the Director may alter the notified working hours or may close one or more sections of the Library temporarily without any advance notice for special reasons which he shall report to the Department of Culture, Government of Orissa. All users of the library shall vacate the library building at least five minutes before the closing time. The counter for issue of books shall be closed fifteen minutes before the closing time of the lending Departments of the Bhubaneswar Public Library and its Children’s Section.
  6. Persons who appear to be of unsound mind or under the influence of intoxication or suffering from any infectious disease shall not be admitted into the Library. Where any such person has gained admission into the Library, the Director or any other officer of the Library may remove or cause to be removed such person from the Library. Where the Director or any other officer of the Library has reasonable grounds to believe that any property of the Library is in unlawful possession of any person, such officer may carry out a body search and search of his belongings if any, while the person is entering or leaving or present on the premises of the Library and such person shall provide reasonable assistance for the search.
  7. Silence shall be observed in the Library at all times and it shall be the duty of every person using or working in the Library to conduct himself/herself in such a manner as not to cause disturbance, inconvenience or annoyance to any other person in the legitimate use of the library.
  8. Spitting, sleeping and throwing little are strictly prohibited. Smoking and partaking of refreshments, except in areas that may be specifically provided for the purpose are also strictly prohibited.
  9. No stick, umbrella, box, bag, container, fire arms, ammunition, inflammable or explosive substances, articles or substance capable of causing injury or damage to person or property, books, journals or any printed material in loose or bound form, briefcases and other receptacles shall be allowed inside the premises of the Library. Personal effects may, however, be deposited at the owner’s risk in a counter provided for the purpose and a token obtained. The Library shall not, however, accept any liability for any loss or damage done or caused to any property left at the aforesaid counter.
  10. No wheeled vehicle or conveyance shall be brought into any part of the Library building. These may, however, be parked at such places as may be provided for the purpose at the risk of the owners or users concerned.
  11. No person shall write upon, damage, disfigure, displace or mark upon any book, manuscript, map, document or any other material or property belonging to the Library. The members making use of books or other properties of the Library shall be liable for any damage done or loss caused and shall in addition to such other action as may be permissible under the law be required to replace the books or other properties so damaged, forthwith, or pay the cost of replacement thereof as assessed by the Director. If one book of a set is damaged or lost, the person responsible shall be liable to replace the whole set or pay the cost of replacement thereof as assessed by the Director.
  12. No person shall make a tracing of any portion or any book or document or make any reproduction in any manner without express permission of the Director or any other officer of the Library authorized by the Director in his behalf.
  13. Members shall return to the Reference Assistant all books, manuscripts, maps, documents, etc, specially requisitioned for consultation, before they leave the Library.
  14. The members shall be responsible for intimating to the Director of the Library forthwith any change in any information, address or particulars furnished in the application for Membership.
  15. Subject to deduction for loss or damage caused by the member and any other due payable by the member, the refundable deposit may be withdrawn at any time after one month of the date of deposit provided that a notice of intention to withdraw the deposit has been given 7 clear working days in advance, Membership Card and Borrower’s Ticket have been surrendered and all books on loan to the member have been returned. The Director may at his discretion, waive or reduce the period of notice prescribed under this Rule. Any deposit not claimed within six months of cessation of membership, for any reason whatsoever, shall lapse and no claim for refund shall be entertained thereafter.
  16. The Director may cancel the membership of a member and debar him from future enrolment as member for a period not exceeding two years if such member violates or persists in violating the provisions of these rules after being cautioned or acts in any manner prejudicial to the interest of the users of the library or to the proper functioning of the Library.

Provided that no membership shall be cancelled or a member be debarred from future enrolment until a notice has been served on the member concerned and the member concerned has been given an opportunity to show cause against the proposed action and an enquiry has been held either by the Director or by any other officer authorized by him.

  1.  The Director may suspend the membership of any member who has been served with a notice to show cause under Rule 45 and the period of suspension shall not ordinarily extend beyond a period of more than 45 and the period of suspension shall not ordinarily extend beyond a period of more than 45 days from the date the reply to the show cause notice was received by the Director from the member concerned.
  2. Any member aggrieved by the decision of the Director under Rule 45 or 46 may file an appeal before the Director, Culture, Government of Orissa, within 30 days from the date of communication of the order against which appeal is proposed to be filed and subject to the order in the appeal, the orders of the Director shall be final and binding.
  3. A notice for showing cause or any other order made under Rules 45, 46 and 47 may be delivered personally or be sent by Registered post acknowledgement due or under certificate of posting to the postal address given by the member in his application for membership and the postal receipts shall be deemed to be proof of sufficient service.
  4. These rules may be amended by the Government in the Department of Culture, Government of Orissa at any time and the amendment shall come into force from such date as may be indicated by Government in the order. These rules as amended from time to time shall apply to all users and members of the Library including those enrolled as members or permitted to use the Libraries as casual visitors prior to such amendment.